Welcome to the second week of cleaning your office. Last week I gave you some ideas of how to clean off your desk. This week we focus in on your email.
Email fills up fast. August is a time to do two things:
Trust your intuition. Quickly go through keep or delete. Go with what your first urge is. Make the decision in less than a second and trust me, it will be the right decision.
Do's and don'ts to developing a manageable system
Don’t do email during high energy times. Use that time for more priority projects. Going through email can suck valuable energy. Don’t waste your energy.
Do review your email later in the morning or in the afternoon. You will still have enough energy to do it will and deal with it.
Don’t spend hours and hours doing email or get stuck in the habit checking all day long.
Do spend 5 minutes (time yourself, seriously, set a timer) first thing in the morning to make sure there is nothing critical you need to see or do
Do time yourself later in the day giving 20 minutes to review your inbox. (Yes, that's it! Only 20 minutes)
Don’t get caught up on one email
Do quickly scan and deal with one after another in quick succession; file it, review it quickly, forward it on, put it aside to read an article later or do a short response to it. If an email will take you more than a couple of minutes to deal with add a note to your to-do list or put some time in your calendar to deal with it and then move on. For more help with this check out the Getting Things Done (GTD) method.
One final note. In the video attached above, I mentioned an app that I like called rollup. Actually, the app is called unroll.me. This app takes all of your subscription emails and rolls them up into one email. Then when you have time to go read your newsletters and weekly posts from agencies etc. they are all in one spot. The goal is to not clutter your inbox.
Here is some more help for you. This guy has fantastic ideas and a great quirky sense of humor. Sign up for Steve Dotto's course here: 3 steps to inbox zero.
Add any of your email tips below. I'd love to know how others have managed the email monster!
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