Do you have a number of things on the go? Are you trying to figure out which project you are working on at any given moment and struggling to make sure you don’t let anything slide of the side of your desk?
We all experience this as leaders. It would be nice to think that we could just take on one thing, work on it, stay focused and when it’s complete, move on to the next thing. The reality is though that it doesn’t happen that way.
So how do you stay on top of everything that you have to do? By being intentional! Intentional means doing it with purpose. Start by asking yourself, why am I doing this? What is the point in this project?
For example, a performance review on one of your staff is about helping them grow. It’s purpose it to provide feedback and engage them in their continued growth by setting a plan to learn and evolve. The purpose in looking at your budget statements is to get a sense of how you are doing. It keeps you on track, identifies efficiencies and hot spots. The reason you reorganize your piles is so that you have a clear picture of what you have to do.
Setting that intention helps to motivate us. I know there is a reason that I am making a number of follow up calls, responding to emails and reading a report. I get connected to that and I can intentionally then focus on the task.
Do this: Make a list of the projects that you have on the go. Beside each project, indicate in a word or two, what the purpose in that project is. Why are you doing it? And it’s not because someone told you to do it. That’s the cop out answer. Really dig deep. Why are you involved in this project?
When this is done, you will be in a better place to organize your projects, prioritize them and make a spot for them in your busy schedule. It might also help you gracefully step out of some things you are involved in or delegate them to someone else.
Intentionally focusing on your work connects you to the reason you are doing this type of work. It connects you to the task itself and the important parts for you to do it and helps you to focus on it.
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